A system must be assessed for compliance with records standards before it is implemented or before records are … Destroying Records. The University is required to maintain a Records Management Program, which in conjunction with the activities of the State Library, conforms to the provisions of the State Code for the retention, archiving and disposal of university records. University Records Manager Has a coordinating and enabling role, advising on policy and best practice. Found inside – Page 22The original roll is held in Records Management and a roll film or cartridge is given to the clinical departments for daily use . ... of the Records Management Policy and Procedures Manual and established the program for the university system . Determining how long records need to be kept to satisfy all requirements to which the records are subject. Found inside – Page 134Archives management The area of general management concerned with ensuring ... or history of the University but that are not created by University officers, ... Records Management by each University System of Georgia Institution is critical to allow ongoing compliance with federal and state law, including the Georgia Records Act (O.C.G.A. 50-18-90 et seq. Policy Statement. The Office of University Records Management is authorized to: Implement a University Records Management Program in keeping with the policies and procedures published by the Library of Virginia. I. The Code requires that the University has in place ‘a records management policy, either as a separate policy or as part of a wider information or knowledge management policy’. Management of records includes the routine, regular and authorised disposal of records. Found inside – Page 153Includes Table of Contents Examples and Policy/procedure URLs Stephen Butler Page, Stephen Page. TOPIC : Records Management ( & Archives ) Functional Area ... Records must remain usable until such time as they may legally be disposed. Information University Archives 2700 Kenny Road Columbus, OH 43210 LIB-Records@osu.edu Pari Swift University Records Manager swift.102@osu.edu 614-292-4092 Tamar Chute University Archivist chute.6@osu.edu 614-292-3271 Records under this policy. Found inside – Page 73A records management policy serves as a reminder of all the procedures that ... further mentioned that the University of Zululand has no policy other than ... The purpose of this policy is to provide a framework and assignresponsibilities for ensuring that full and accurate records of the businessactivities of the University of Ghana are created. Records management is defined as a field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use, distribution, storage and disposal of records. Found insideFinal Report of the 1996 Conference Held at the University of Michigan, Ann Arbor, June 28-29, 1996 ... The project also completed a comprehensive analysis of information management policies and practices in New York State government ... Found inside – Page 36News from the National Archives and Records Administration United States. ... to develop and implement an electronic records management policy for Kansas ... This policy is a commitment from the University to take proper care of the records it holds and applies to all staff who work with these records. It concerns records which are created, collected, processed, used, archived, stored and disposed of in the conduct of university business. The General Records Schedule (GRS) is a University policy developed by Records Management Services that provides instruction on how long you must keep different types of records (retention) and how records should be destroyed or transferred to the Archives (disposition) once they have fulfilled their retention requirements.. Found insideThis book argues that records management can contribute to public sector reform and transformation in the new climate of austerity, without losing its essential characteristics. This policy supports the following objectives: 1. Records contain information that is a unique and invaluable resource and an important operational asset. Basic Principles. The purpose of this Policy is to establish a University-wide Records Management Program to ensure that all of the University’s legal and operational record keeping obligations are identified and met. Found inside – Page 251Keakopa (2007) states that the Public Service of Namibia's IT policy ... Capturing e-mail records within a records management system (University of Texas at ... 5.2. Found inside – Page 267Policies and Guidelines Among the three institutions that responded while two had a records management policy the otherone had none. The purpose of this policy is to provide a framework for managing the University’s records. 2 Records Management Policy 1. The CMU Records Management Policy and Records Retention Schedule cover general records common to most offices at the University. Found inside – Page ixStefano Gardini PhD is a postdoctoral researcher at the University of Genoa, ... He has published on the subject of archives and information policy in the ... Found inside – Page 51See, e.g., Cornell University Retention/Archival Policy http:// www.policy.cornell.edu/vol4_7.cfm; University of Iowa Records Management Policy ... Found insideThe policy on records management should include: - Inventory of university records. - Development of records retention schedules. - Management of filing and ... Effective date: May 29, 1996. Found insideIn the UK university study (Brimble et al., 2016), records management had significant potential for growth by developing policy and services in information ... Definition of university records. UNIVERSITY OF ABERDEEN . Top of Page Section 2 - HESF/ASQA/ESOS Alignment (2) HESF: Standard 7.3 Information Management. Found inside – Page 142Harvard University Archives, Harvard Library. http:// ... (Kaczmarek 2007, 216) The main references to collection-management policy are extant policies ... Records Management. This policy establishes the general responsibilities for management, retention, and disposition of Virginia Commonwealth University records as mandated by the Virginia Public Records Act (VPRA), Code of Virginia § 42.1-76–§ 42.1-91. The University is committed to the effective management and retention of its records as necessary to fulfill its educational mission, comply with legal requirements, and preserve its history. The following policies and procedures will govern the University's Records Management Program 1. This will Found inside – Page 495Records management policy framework. Retrieved June 6, 2017, from http://www.ed.ac. uk/records-management/records-management/policy-framework University of ... Found inside – Page 4... at the Milano School of Management and Public Policy, the New School University. ... His area of research interests are Archives and Records Management, ... University Records Management is principally concerned with five aspects of records and information management. Records management policy. Found insideThis volume widens the perspective of the roles that records play in society. Our staff is available All practices concerning the management of University records are to be in for The program encompasses the creation, distribution and use, maintenance and storage, and disposition of records, regardless of media. Official Records are the property of the University and must be maintained, preserved or destroyed in accordance with this policy. Determine the classification of University Records … It aims to ensure thatthese records are managed and maintained for as long as they arerequired to support business functions and accountabilities until theirdisposal in accordance with the authorized retention schedules. Florida Atlantic University's Controller's Office. INTRODUCTION 1.1 Purpose The purpose of the Records Management Policy is to provide a framework which ensures that full and accurate records of all activities and decisions of the University are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. Found inside – Page 23The University attempts to provide secure and reliable email services. ... C. Archiving and Retention University records management policies do not ... the principles that support the University in discharging its records management obligations and makes provision for the management of records at the different stages of their life-cycles. Managers and Supervisors should encourage and support positive … Found inside – Page 183Delaware Bureau of Archives and Records Management, Dover, Del. ... (96-016) The Regents of the University of Michigan, Ann Arbor, Mich: $43,450 for a ... So, take a moment to read through this document and do not hesitate to reach out to our staff if you have any questions, comments or concerns. Records Management Policy Pepperdine University 1.0 Purpose and Scope of Policy The Records Management Policy is designed to provide guidance regarding creation, preservation and security of records that should be retained for legal, operational, or historical reasons, and to encourage disposal of records that are of no further value. Policies, procedures and guidelines; Recordkeeping Assessment (RKA) TRIM knowledge bank. 21 January 2020. Section 1 - Summary (1) This Policy provides a basis for Victoria University (VU) to create and maintain accurate, authentic, reliable and usable records which support and provide evidence of the University's functions. 3.4 The University’s Information and Records Manager is responsible for promoting and supporting compliance with this policy across the University and its wholly-owned subsidiaries, including the development of retention schedules and procedures, and drawing up guidance about good information and records management practice. Found inside – Page 6the New York State Forum for Information Resource Management . ... Project staff will review state - agency records policies and update them where necessary ... 9. The University has appointed a Chief Records Officer who oversees a Records Management Department and the University’s management, retention, and disposition of public records. When records are no longer needed, the policies provide guidance on how and when to transfer records to the University Archives or arrange to have them destroyed. Reviewed/endorsed by President's Cabinet February 22, 1996. So, take a moment to read through this document and do not hesitate to reach out to our staff if you have any questions, comments or concerns. University records are important assets and must be managed to ensure their protection and accessibility. JCU records must be made to reflect all University business including all activities, transactions, … Please submit a Destruction Report to University Archives when University records are destroyed in your office. Scope of the Policy This policy applies to all records created, received or … Resolution 1992-1218 of the Ohio university board of trustees empowers the president of the university to appoint a standing university records committee "which shall be responsible for actions regarding the university's records management policies and procedures." Records Management. Introduction. Found insidePhD thesis, Makerere University. Luyombya. 2010. Framework for Effective Public Digital Records Management in Uganda, PhD thesis, University College London. Managing inactive records in the University Records Center. This describes the Office's core functions, the records it manages, and provides direction on the management, retention, and disposal of the records. Comprehensive Records Management will Support Risk Management at the University Good recordkeeping practice mitigates risk by reducing the likelihood that the University is Records Management is the creation, maintenance, control, storage and disposal of records in a way which facilitates their most appropriate, efficient and effective use. ... Requests shall be made pursuant to the Request for Exception to Records Management Policy Record Retention Schedule. University Records Management Implementation Group Work with the University Records Manager to draft and review the development and implementation of policy and procedures. The Code requires that the University has in place ‘a records management policy, either as a separate policy or as part of a wider information or knowledge management policy’. Records Management and Archives Policy Page 3 . Beyond any required period of retention, the destruction of research records is at the discretion of the PI, according to college or department policy… Records Management Policy and Strategy Policy. Launch General Records Schedule This policy specifies the regulations by which University Records are defined, captured, utilized, stored, disposed of, and properly archived when they meet the University's criteria for constituting a “University Record.” This policy provides the means to define and offer counsel to University offices during the creation and use of all University Records. Because the University does not have a centralized records management office, each unit (office or department) is responsible for the retention, disposal, and transfer of the records it generates. Destroying Records. Proper Records Management is the responsibility of all administrative offices and academic departments at the University of St. Thomas. 5.2. These The University's records policies are designed to ensure that University records are retained for as long as is necessary. The University has a Records Management and Retention Policy: Policy Statement: Queen’s University will provide for the efficient and effective management of the university’s records. These provide more in-depth answers to some of the topic discussed in the Records Management FAQ page, as well as some additional topics. The University has a Records Management Policy Policy GA4 Records Management as well as guidelines on the Security of Paper Records and the Remote Work Records Security. Information University Archives 2700 Kenny Road Columbus, OH 43210 LIB-Records@osu.edu Pari Swift University Records Manager swift.102@osu.edu 614-292-4092 Tamar Chute University Archivist chute.6@osu.edu 614-292-3271 procedures related to information and records management. The RIM program assists University staff to create, maintain, manage and eventually destroy records and information that is no longer needed or valuable to the University. OBJECTIVE The objective of this policy is to ensure that – (a) the records of the University of Namibia are created and maintained in a manner which (i) documents decisions and decision-making processes relating to the University’s policies, functions, programmes, and service delivery (ii) manages the information contained within the University’s records, from their … Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 November 2013. The University’s Records Management Policy is: To establish across the University effective, efficient and economic records management practice for paper and electronic records and, where practicable, to standardise this across the University to maximise the capabilities and efficiency of the information resource of the institution Heads of Colleges, Schools, other units and business functions within the University have overall responsibility for the management of records generated by their activities i.e. The purpose of this form is to document that University records are being destroyed according to established retention policies and to provide information regarding destruction to the State Records Commission. Found insideThe effort to develop and implement an email management policy is the responsibility of the National Archives together with each agency or locality and ... Our staff is available The University of Texas at Austin (“University”) is committed to the systematic … Refer to Policy Site for latest version. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 November 2013. Found inside – Page 114For example, in a university, there is likely to be policy relating to information ... without recourse to or input from the records management function. The University of Minnesota maintains a records and information management (RIM) program. 50-18-90 et seq. • A retention and disposal programme ensures that SAQA maintains only those records it … Records Management Program - A planned, coordinated set of policies, procedures, and activities needed to manage the University's recorded information. This Policy seeks to ensure that RIT Records, especially those that are required for compliance with the law, are retained for a sufficient period of time. The following is a review of how to box your files to assist with storage, retrieval and the determination of the required retention time for your records. RECORDS MANAGEMENT - Policies & Procedures Record Storage Procedures. The University policy is to have a university-wide Records Management Program (the “Program”). Records created in the course of research are subject to the contractual recordkeeping requirements of that research, whether internally or externally funded. The Records Management Policy is designed to provide guidance regarding creation, preservation and security of records that should be retained for legal, operational, or historical reasons, and to encourage disposal of records that are of no further value. The University Records & Information Management Office is firmly committed to excellence in the records management services we provide to our customers (including University faculty, staff, students, and the citizens of Virginia). This Records Management Policy is not intended to be comprehensive in all respects, but forms part of SU’s integrated management model and should be read in conjunction with the University’s other policies, including the SU Policy for Responsible Research Conduct (2013), SU Policy on Mandatory Self-archiving of Research Output (2014) and the SU Policy in Respect of Exploitation of Intellectual … Records Management to help educate and support you in meeting the legal and institutional requirements of the DePaul University Records Management Policy. In general, a university record is any recorded information, regardless of format, which serves to document the organization, functions, policies, decisions, or other activities of the university and its offices, faculty, staff, and students. 1. Historians are used to handling paper and parchment record in archives. These are actual pieces of correspondence which passed between historical actors. They are alsorelatively stable artefacts which can be preserved easily. This policy applies to all records, including all University Information and University Resources, regardless of format, whether in paper, electronic, microform (e.g., microfilm, microfiche, magnetic tapes, and CD-ROM), or other medium. RECORDS MANAGEMENT - Policies & Procedures Record Storage Procedures. The overall management of University records is defined by a set of policies created by the University System of Maryland’s Board of Regents and Chancellor. Florida Atlantic University's Controller's Office. Public access to historical University records administered through the Archives Program of University Archives and Records Management (UARM) is unrestricted except when particular sets of those records are sealed, either for a defined period of time or permanently. 9 Further information For further information please contact the University Records Manager and FOI officer at Records must remain usable until such time as they may legally be disposed. Policy Statement: Pursuant to State law and University System of Maryland policy VI-6.10, Policy on Records Management, Towson University (“University”) maintains a program for the continual, economical and efficient management of its records. Policy Statement and Responsibilities. Establishing records schedules with University departments. Records Management to help educate and support you in meeting the legal and institutional requirements of the DePaul University Records Management Policy. The purpose of this document is to: establish a records management policy for Carroll University; define key concepts specific to the policy; and The policy is designed to ensure records are managed efficiently and effectively to support University functions, to comply with legal and accountability Download document (PDF, 177.3 KB) Chevron right. 3.2. The policy provides a specific, separate procedure document for the Human Resources within the HR Section. These policies provide guidance regarding inspection of public records, preservation of items of historical interest and records management. Official Records Official Records are Records that are created or received in the ordinary course of the University’s business. To this end, the Vice President for Business Affairs and the University Archivist, through the University Archives Committee, are mandated by the President to provide guidance in the implementation of a university records retention and disposition plan. 9 Further information For further information please contact the University Records Manager and FOI officer at Refer to the Information Classification and Protection Policy for definitions of confidential and restricted information, as well as security … Non-Records – Non-records include duplicate copies of correspondence, magazines, publications from professional organizations, newspapers, and public telephone directories. Professional standards/codes of practice. The following is a review of how to box your files to assist with storage, retrieval and the determination of the required retention time for your records. Found inside – Page 369Reporting to the university archivist, he assists in the implementation and maintenance of the university's records management policy and program, ... Found inside – Page 43The University recognizes that some materials of enduring value must be segregated ... Without records management policies, it is now easier to dispose of ... George Mason University is required to adhere to all schedules published by the Library of Virginia. Records Management by each University System of Georgia Institution is critical to allow ongoing compliance with federal and state law, including the Georgia Records Act (O.C.G.A. CQUniversity CRICOS Provider Code: 00219C. Any exception must be authorized by a hold order from the Office of General Counsel or by the creation of new Records Retention Schedules. ensure the ongoing identification, management and preservation of records of corporate, fiscal, legal, regulatory, administrative, operational and historical value; The purpose of this document is to: establish a records management policy for Carroll University; define key concepts specific to the policy; and The Records Management Program provides services to all offices of the University by helping them efficiently manage their university records. The University will, so far as is practicable, seek to comply with the relevant International Standard on records management, ISO 15489. Found inside – Page 7Besides the University of South Carolina , there are other known examples of ... Research Center and Public Policy Archives at the University of Kentucky . Found inside – Page 122National Archives and Records Administration ... developing a records policy manual ; training university personnel in records management practices ... E-mail communications shall be considered non-records; however, to the extent an e-mail message meets the criteria of a specific record type defined herein, … University Records Management. Found inside – Page x149 Nathan Mwakoshi Mnjama, University of Botswana, Botswana The long-term preservation and accessibility of business records is often not accorded the ... Notes: Issued by Wilson Bradshaw, Provost and Vice President for Academic Affairs. In addition, this Policy seeks to ensure that RIT Records which document the history of RIT are preserved. Please submit a Destruction Report to University Archives when University records are destroyed in your office. The DCA is comprised of three components, the university-wide Records Management Program, the University Archives and Manuscript Collections, and the Tufts Digital Repository and Library. Download View the Complete Ohio State University Records Management Policy. Found inside – Page 79Since we already have the top-down institutional-wide archives policy in ... for the University records, we have to ensure that such this “agreed on” policy ... Department Ensuring compliance with recordkeeping laws and regulations. Found inside – Page 39C. Peter Waegemann, "Records Management Policy," Records and Retrieval ... and Adapting Records Management in American Colleges and University Archives. It establishes expectations for all University state agencies (207, 209, and 246) to comply with the Virginia Public Records Act via standards and guidelines issued by agency-designated records officers for the management of University records. Found inside – Page 50Kamatula (2008) also found that lack of adequate funding impeded progress on the records management agenda at the University of Dar Es Salaam in Tanzania. Records Subject to Retention, as defined below, must be managed and retained for the specific periods of time set forth in the procedures that accompany this policy, in accordance with institutional or legal requirements, or for historical purposes. Instant messages are considered non-records. Explore Records Management Guidelines Archival Records Guideline New Programs and Curriculum Committee – Records Guidelines Records Management Overview Records Management Best Practices and … Records Management aims to control the creation, version control, distribution, filing, retention, storage and disposal of records. This policy provides the means to define and offer counsel to University offices during the creation and use of all University Records. Further, it sets records management standards and creates Records Retention Schedules for those records. Guidelines for Employees Leaving Ferris State University C22.0 Records Management Policy. Records Management – The planned and systematic control of business records from their creation through final disposition. Responsibilities. Found inside – Page 395United Nations archives and records management section : Understanding records ... The university of Manchester research data management policy . http ... PRP 2200 - Records Management Policy for Historic University Records. If this document cannot be read by your assistive software, you can request an accessible version by emailing web@cardiff.ac.uk. Creating records on websites; New staff, moving roles or leaving the University; Student administration; Recordkeeping tips; Resources. 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